Letter of transmittal can be written on various grounds for example, transmittal of a proposal, a contract, a document of review or correction, of a contract, or of a payment. Generally a letter of transmittal is issued with a document, this letter explains what that document is and why it should be considered by the recipient and what is demand of this transmittal letter. This letter helps to remind reader about important points of consideration, , main points of interest, this letter can also contain sensitive or confidential information. A well written letter of transmittal defines and clarifies the requirements or the desired work and also explains the given instructions. Sometimes transmittal letter may contain some drafts of contract that are sent for approval or review.
Letter of transmittal is an official document, so it should be drafted in a professional way. A good letter of transmittal should establish goodwill, it should be clear and subject of the letter should be easily understandable. Transmittal letter should be brief and free from all sort of extra details. Your letter should have all the important dates and deadlines if there is any, it will make the reader aware of the upcoming deadlines or procedure.
The content of the letter should be clear, all the particulars and details should be mentioned clearly, and it should address the outline and important sections of the document, it should also highlight the main areas of concerns. If there is any question asked by the recipient earlier it should be entertained and explained well in the letter. If you are sending a transmittal letter with the order of a customer, you can also remind the good qualities of the product or goods sent. Close your letter by thanking the recipient or compliment the reader, read your letter keenly before sending it. Here is a sample of letter of transmittal attached with this template; you can get help from this while drafting your own letter according to your situation.