Announcement is a proclamation or declaration of some happening, future event or something that has taken place. Thus letter announces a special event or an occasion that people need to be aware of. Announcement letter can be written under various topics, it could be an announcement of bad weather, a civil emergency, budget surplus, business anniversary, policy or fee amount, savings plan, change of company’s name, work schedule, job opening, new business location, store or branch opening, special meeting, achievement, a new policy, concert, birthday party, wedding ceremony, musical night or an admission schedule.
As the above mentioned list indicates that the letter of announcement has variation and situations are quite different from each other, consequently the draft of the announcement will be different according to its requirement and it must address to one as per subject matter, nature and legal bindings. Such declarations are usually of an informal type so, the letter must be written in an informal way, should be simple and should clearly narrate the reason for the announcement letter. The terms should be stated clearly and concisely, that what the event is and what further action should be taken by the recipient.
As letter is a communique or disclosure, so start of the letter must be having some excitement that will make people eager to read it and make it interesting enough to grab the attention of the people and should also make them inclined towards it, simple terms should be used. The time and the date of the function should be mentioned in case of a ceremony. Such letter must include proper explanations or reasons where it is needed and should not be complicated. When and where it is required the letter should clarify the benefits and different features of the announcement. Some samples of Announcement letters have also been attached with this template for guidance and understanding.